By MATT MASTERS
The Brentwood City Commission met on Monday where they unanimously approved two resolutions authorizing the issuance of $15 million in a step toward building a new centralized police station.
Resolution 2019-79 and 2019-80 both related to the project and although the initial amount projected for the project was around $13 million, the commission approved an amount not to exceed $15 million in order to fully cover the project.
“$15 million is a lot of money, and it’s always sobering as a commissioner when you’re borrowing on behalf of the citizens, and yourself because you’re a citizen, but a great, centrally located police station is vital to our community, and especially as not only our community grows but our whole Middle Tennessee area grows,” Mayor Rhea Little said. “We can borrow the money at a very great rate and so our citizens get a great value for what we’re having to do.”
City Manager Kirk Bednar clarified why there were two resolutions voted on by the commission that read very similar on the agenda.
“That first resolution was essentially the public notice of the proposed buy and sale, and this resolution you’re voting on now would, assuming no petition and referendum requirement, would be the resolution that actually authorizes the issuance of the bonds, and the mayor to award those bonds based upon the lowest true interest cost through the completive sale process,” Bednar said.
According to the agenda, the funding is in place in the Debt Service Fund for the city to make the March 2020 interest payment on $13 Million in new General Obligation bonds.
If a budget amendment is needed as a result of an increase in the final amount of bonds issued, as in the “up to” $15 Million, staff will seek City Commission approval.
Both the principal and interest payments will be provided in the Fiscal Year 2021 budget.
Representatives from Raymond James Wealth Management addressed the commission about the bond.
The commission also unanimously approved, with the exception of commissioner Anne Dunn who was not present, the consent agenda which included the following resolutions.
Resolution 2019-75 requested the approval of a revised OSRD Development Plan for the Oman Property Subdivision, which is under construction at 900 Franklin Road.
The plan proposed an increase in the area of the excess open space of 0.11 acres or from 5.37 acres to 5.48 acres.
Due to the changes in the area of excess open space, the revised plan was required to be approved by the Board of Commissioners per the requirements of Section 78-185(b) of the Municipal Code.
Resolution 2019-78 authorized a one year extension of the baking services agreement with First Tennessee Bank.
Resolution 2019-81 authorized an agreement with Terracon Consultants Inc. for material testing of concrete and steel for the planned police headquarters facility.
In the commission’s briefing meeting on Aug. 8, it was discussed that Terracon expects the work to be about $86,000 with the city saying that the agreement is not to exceed more than $107, 600 as the price of testing will be calculated based on time and materials.
Resolution 2019-82 authorized an agreement with W&O Construction Company Inc. for Moore’s Lane sewer force main replacement to not exceed $884,350, which includes a 5 percent contingency allowance.
The contract amount is within the amount budgeted in the department’s Capital Improvement’s Plan for fiscal year 2020. Construction is slated to begin this fall and continue for seven months.
Resolution 2019-83 – authorized an agreement with JSJ Construction LLC for Deven’s Drive water line replacement program.
The Water Services Department’s Fiscal Year 2020-2025 Capital Improvements Plan, Annual Pipe Replacement & Renewal Program includes funding for planned, incremental replacement of aging water lines.
The replacement was originally budgeted at $900,000 but bids ranged between a low bid of $1,338,520 to a high bid of $2,995,100.
Limited work space along the route and the excess amount of rock was cited for the higher than expected bids, with JSJ awarded the $1,338,520 bid which does include a $50,000 contingency allowance.
Within the consent agenda the commission also unanimously approved the purchase of a closed caption streaming appliance, which will add closed captions to recorded and streamed public meetings.
The purchase will upgrade the current recording technology used by the city which is scheduled for replacement this fiscal year, so the purchase will be funded through the Equipment Replacement Fund.
The equipment will be provided by AgendaQuick and Swagit for web streaming, which requires the purchase the streaming appliance from Swagit on a sole source basis for a cost of $14,970.
The new system will make the city compliant with the Americans with Disabilities act.
The commission also unanimously approved the purchase of a sickle mower, zero turn mower and two ATVs for Parks and Recreation as part of the consent agenda. These items will be paid for from the General Fund and Capital Projects Fund, all of which came in under budget for each vehicle.
The commission also heard comments from several citizens about their hope of the city to revise a city code that prohibits homeowners to elevate their homes. Three citizens spoke about the need to protect their homes and the impact of higher insurance premiums.
The commission and the city manager were open to addressing the concerns.
“We’re in the midst — the planning staff — working with the city attorney who is drafting some revisions to the code with consideration, that would address both the Ross’ issue, which is the floodway fringe, and then the option for y’all to consider relative to the floodway which technically are different and are handled differently in our code,” Bednar said. “So the drafting of that is underway and hopefully we can have that shortly.”
Bednar added that the plans must first be submitted to FEMA for approval.
A public hearing was held on ordinance 2019-07 which would amend various sections of chapter 78 of the municipal code regarding decorative banners on parking lot light poles in commercial and service institution zoning districts.
Three Ravenwood High School students addressed the commission in support of the amendment.
The commission also approved the appointment of several people to various city boards.
Dan Jordan, who was the only applicant, was unanimously approved as the appointed member of the Board of Building Construction Appeals.
The commission unanimously approved the appointment of incumbents Nikol Wiemer and Patrick Collins as well as Drew Britt to two year terms while Chris Cummins was approved to serve an unexpired term ending Aug. 31, 2020 after a vote with 10 candidates for the Environmental Advisory Board.
The commission also unanimously approved the appointment of Daniel Spann to the Park board after a vote with two candidates.
The commission also approved the appointment of commissioner Nelson Andrews to the Tree Board.
The commission also heard from Fire and Rescue Chief Brian Goss about the departments recent re-accreditation by the Commission on Fire Accreditation International. Brentwood Fire and Rescue is one of six departments in the state to be accredited by the organization.
The commission will meet again on Sept. 9.